Below are some notes for speakers and chairs at BAVS 2016.

NOTES FOR SPEAKERS

Thank you for your contribution to this conference, which could not take place without you! Below is some technical information for your session.

Water

There is bottled water for all the speakers by the computer in each room.  

Equipment

Each room is equipped with a computer, a projector, and audio speakers. Controls for the projectors and speakers are located near the computers. It is also possible to connect an external computer (i.e. your laptop) to the projector using the VGA connection provided.

Speakers needing a VGA-to-Mac adaptor are advised to bring their own adaptors. (We are not stocked for the different models of Macbook.)

You are advised to bring your powerpoint on a USB stick.

If there is an issue with the equipment, please seek the advice of the helper assigned to your room, who will be able to contact the technicians on your behalf, or consult Ann (07980 401842). The technicians can be found in room 0.07.

How to log on

All the computers in the PTC will be logged on ready for use. When you close your powerpoint presentation down, please don’t log off to avoid delays with setting the computer up for the next speaker/session.

If a previous speaker accidentally logged off, the log-in details are:

Username: lecturer

Password: lecturer

Between each panel is either a 10-minute break or a refreshment break. We encourage you to use this time to set up for your session alongside the other speakers. 

Time-keeping

Papers are capped at 20 minutes. This is to ensure that each speaker is given equal amounts of time and that there is an opportunity for discussion at the end. Please therefore make sure that your paper does not exceed the time limit. (If you are presenting as one of two speakers in a three-paper session, you have a little bit more leeway!) To make time-keeping easier, we have prepared reminder cards (2 minutes, 1 minute, STOP) that the chair may draw your attention to.

Enjoy your paper and your session!  

NOTES FOR CHAIRS

Thank you for volunteering your services and expertise as a panel chair – especially if this should be your first experience of chairing a session or if you are chairing several panels. Below you will find some information on the equipment and general tips.

Water

There is bottled water for all the speakers and yourself by the computer in each room.

Equipment

Some speakers may want to access the audiovisual equipment for their presentation. Each room is equipped with a computer, a projector, and audio speakers. Controls for the projectors and speakers are located near the computers. It is also possible to connect an external computer (i.e. the speaker’s laptop) to the projector using the VGA connection provided. Speakers needing a VGA-to-Mac adaptor are advised to bring their own adaptors. We have also asked that speakers bring their powerpoints on a USB stick. If there is an issue with the equipment, please seek the advice of the helper assigned to your room, who will be able to contact the technicians on your behalf, or consult Ann (07980 401842). The technicians can be found in room 0.07.

How to log on

All the computers in the PTC will be logged on for use. Please advise speakers not to log off at the end of their session. If the computer was accidentally logged off, the log-in details are:

Username: lecturer- Password: lecturer

Time-keeping

Papers are capped at 20 minutes. Allowing time for a brief introduction of each speaker, could you keep track of time to ensure that speakers do not exceed 20 minutes so that there is space for discussion at the end. (If you chair a three-paper session with only two speakers, you will have a little more leeway.) To make your task easier, we have prepared timing cards: 2 minutes, 1 minute, STOP. Feel free to use some or all of these cards during the papers, as you and the speakers prefer.

Structure

Given the pressurized time schedule, and in order to encourage the audience to consider synergies between papers, we recommend that the discussion session comes at the end rather than after each paper.

Please introduce each speaker, giving their institutional affiliation and a brief indication of their work (PhD student, postdoctoral or independent scholar, Lecturer/Senior Lecturer, Reader, Professor etc. working on … ). You will find each speaker’s biographical note in the section following their outline in the Abstracts booklet. We encourage you to keep the introduction short so as not to cut into the time for speakers and the discussion.

Please thank each speaker, encouraging applause for their contribution before moving on.

Discussion

After all papers have been delivered and all speakers thanked for their contribution, invite responses/questions from the floor. Please try to ensure speakers get equal time and attention.

While listening to each paper, it may be useful to jot down at least one question for each speaker to get the discussion going, or in order to shift the attention between individual speakers to ensure that each of them is at least asked one question.

Please keep check of the time to ensure the session closes at the advertised time, ready for the next panel to be set up.

Before breaking up the session, please thank the speakers once again for their papers.

We are grateful for your support and hope that you enjoy the conference and your panel(s).